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Managing Pregnancy and Maternity in the Workplace

In today’s dynamic and inclusive workforce, employers must understand and navigate the complexities of managing pregnancy and maternity in the workplace. This blog is designed to help employers ensure a supportive and legally compliant environment for pregnant employees and those taking maternity leave. 

By acknowledging the significance of these life events and implementing effective strategies, employers can foster a workplace culture that values diversity and respects the rights and well-being of all employees.

Understanding Pregnancy and Maternity Rights

To initiate maternity leave, an employee typically should inform the employer of her pregnancy by the end of the 15th week before her anticipated week of childbirth. Employers must have a clear grasp of pregnancy and maternity rights within the workplace. These rights include allowing pregnant employees to attend antenatal appointments without any negative consequences. 

Maternity leave can last up to 52 weeks, with contractual benefits typically continuing for the initial 26 weeks. Employers should be aware of the protections in place against unfair dismissal, redundancy, or discrimination based on pregnancy or maternity leave. Additionally, eligible employees have the right to request flexible working arrangements during or after maternity leave. 

Ensuring a safe work environment for expectant or new mothers is paramount, which involves conducting risk assessments and making necessary adjustments. Employers should also be knowledgeable about Statutory Maternity Pay (SMP) regulations, which provide financial support to employees during maternity leave. These rights are crucial for employers to navigate pregnancy and maternity issues effectively and legally.

As an employer, it’s vital to grasp the legal framework surrounding pregnancy and maternity in the workplace. Here’s a concise overview:

  • Ante-natal Appointments: Pregnant employees have the right to attend antenatal appointments without facing discrimination or losing pay.
  • Taking Maternity Leave: Employees can take up to 52 weeks of maternity leave, with contractual benefits continuing for the first 26 weeks.
  • Rights and Protections: Understand protections against unfair dismissal, redundancy, and discrimination due to pregnancy or maternity leave.
  • Health and Safety: Conduct risk assessments and make adjustments to ensure a safe work environment for expectant or new mothers.
  • Statutory Maternity Pay (SMP): Comply with regulations for SMP, which provides pay during maternity leave.

Comprehending these rights is essential for employers to navigate pregnancy and maternity matters effectively.

Ante-natal Appointments: Balancing Work and Care

Employers should recognise and honour their employees’ right to attend ante-natal appointments, encompassing medical check-ups, scans, and essential appointments.

It’s crucial to offer flexibility and accommodation when organising work hours and duties, ensuring pregnant employees can attend appointments without disruptions.

Foster an open dialogue with pregnant employees to address their appointment schedule and any specific requirements they may have. This proactive approach promotes a supportive work environment during pregnancy.

Taking Maternity Leave: A Legal Obligation and Personal Choice

In many cases, an employee planning to take maternity leave will need to notify their employer by the end of the 15th week before their expected week of childbirth. This notification is a crucial step in preparing for the maternity leave and ensuring a smooth transition in the workplace. It allows the employer to make necessary arrangements, such as finding temporary replacements or redistributing workload during the employee’s absence. The timely notification also ensures that both parties are well informed about their rights and responsibilities during this period. 

It’s essential for employers to be aware of these notification timelines and to create a supportive environment where employees feel comfortable discussing their maternity plans. This approach promotes a positive employer-employee relationship and helps in managing maternity leave effectively.

Rights and Protections: Avoiding Discrimination and Ensuring Equality

It is paramount for employers to be well-versed in the rights and protections afforded to pregnant employees and those on maternity leave. Discrimination or unequal treatment on the grounds of pregnancy or maternity status is not only ethically wrong but also illegal. Familiarise yourself with the laws and regulations that safeguard the rights of these employees, including the Equality Act 2010 in the UK. 

Treat pregnant employees and those on maternity leave with fairness and equality. Ensure that they are not disadvantaged or subjected to less favourable treatment in any aspect of their employment, from recruitment and pay to opportunities for training and promotion. By upholding these rights and protections, employers not only comply with the law but also foster a workplace culture rooted in respect and equality, which benefits both the organisation and its employees.

The Case of Walker v Arco Environmental Ltd

An employment tribunal recently ruled that an employer engaged in discriminatory and harassing behaviour toward a new employee. This unfortunate treatment began shortly after the employee disclosed her pregnancy to the company. The employee felt unwelcome as she arrived at her new job while pregnant and endured multiple instances of mistreatment as a result. After only a few weeks of employment, she felt compelled to resign.

The case of Walker v Arco Environmental Ltd underscores the importance of employers understanding the legal rights and protections afforded to pregnant women and the necessity of treating all employees fairly in the workplace.

Here are the key facts of the case

  1. The employee informed her employer of her pregnancy shortly after commencing her role as an Office Manager.
  2. Several incidents occurred, including a director and his wife refusing to engage with her.
  3. During a meeting, the Managing Director questioned the employee about whether she knew she was pregnant when she accepted the job. This made the employee feel as if the employer believed she had taken the job under false pretences, knowing she was pregnant and intending to claim maternity pay from her new employer instead of her husband’s business, where she had previously worked. 
  4. The employer failed to address her written concerns about her mistreatment.

The employment tribunal concluded that

The meeting with the Managing Director and the employer’s failure to respond to her concerns constituted unfavourable treatment due to her pregnancy and harassment. There was no other plausible explanation for her mistreatment. The subsequent incidents that occurred after she revealed her pregnancy were deemed harassment based on her gender, as they were linked to her pregnancy. These incidents collectively created a hostile, intimidating, and offensive work environment for her.

Kingfisher’s Advice

At Kingfisher, we understand the importance of managing pregnancy and maternity in the workplace. It’s not just about legal compliance; it’s about creating a workplace where every employee feels supported and valued. Our advice to employers is simple: educate your workforce about maternity rights, foster open communication, and implement policies that promote equality. 

Make reasonable adjustments to accommodate pregnant employees, plan for maternity leave, and ensure a smooth transition. By doing so, you’re not only following the law but also building a positive workplace culture. Remember, supporting your employees during this journey benefits everyone, leading to a more harmonious and productive workplace.


Managing pregnancy and maternity in the workplace is not just a legal requirement; it’s an opportunity to create a workplace culture that values the well-being and diversity of your workforce. 

By understanding the legal framework, providing necessary support, and preventing discrimination, employers can ensure a harmonious and inclusive workplace where employees feel valued and respected throughout the exciting journey of pregnancy and maternity. Remember, fostering a supportive environment during this crucial time benefits both employees and your organisation’s reputation.

If you would like to read more of our blogs, click here. Alternatively, if you would like to speak with a member of our expert team at Kingfisher, please give us a call at 0333 996 0666 or head to our website to learn more.


How can I support pregnant employees in the workplace?

Supporting pregnant employees starts with open communication. Discuss their needs, make reasonable adjustments to their work conditions, and ensure they can attend medical appointments without penalty. Create a workplace culture that values well-being and inclusivity.

What is the legal framework for maternity leave in the UK?

In the UK, eligible employees are entitled to up to 52 weeks of maternity leave. The first 26 weeks are known as ‘Ordinary Maternity Leave,’ and the remaining 26 weeks are ‘Additional Maternity Leave.’ Statutory Maternity Pay (SMP) or Maternity Allowance may apply during this period.

How can I prevent discrimination related to pregnancy and maternity?

Preventing discrimination requires education and awareness. Train your workforce to recognise and avoid discriminatory behaviour. Implement policies and procedures that promote equality, and ensure all employees are aware of these policies.

What should I do to prepare for an employee’s maternity leave?

Planning is essential. Discuss the impending leave with the employee well in advance. Make arrangements for coverage during their absence and ensure a smooth transition. Keep lines of communication open and support the employee’s return to work when the time comes.

Can an employee take maternity leave during the probationary period?

Yes, an employee has the right to take maternity leave during the probationary period. Their maternity rights are protected from the day they start work, and it’s illegal to discriminate against them for being pregnant or taking maternity leave.


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