Driving is one of the most common work activities and one of the most dangerous. Many businesses do not think of driving as a ‘workplace risk’, yet it consistently accounts for a significant number of serious injuries and fatalities each year.
If your employees drive for work, whether in company vehicles or their own, you have a responsibility to manage that risk just as you would any other workplace hazards.
Guidance from the Health and Safety Executive makes it clear that work-related driving falls under general health and safety law, including the Health and Safety at Work etc. Act 1974.
Common Risks
Driver Fatigue
- Long shifts or early starts
- Night work or irregular hours
- Insufficient rest breaks
Fatigue slows reaction times and impairs decision-making.
Distraction
- Mobile phone use (even hands-free can distract)
- Radios, sat navigation systems, or job updates while driving
Vehicle Condition
- Poor maintenance
- Tyre issues
- Faulty lights or brakes
Time Pressure
- Rushing between jobs
- Unrealistic schedules
Environmental Factors
- Poor weather
- Unfamiliar routes
- Driving at night
What Should You Have in Place?
Driving for Work Policy
A simple policy should cover items such as:
- Driver responsibilities
- Vehicle requirements
- Rules on phone use and fatigue
Driving Licence Checks
You should:
- Check licences regularly (at least annually, more often for high-risk drivers)
- Use DVLA checks where possible
- Monitor endorsements and restrictions
Vehicle Safety
- Regular servicing and maintenance
- Daily or pre-use checks
- Ensuring vehicles are fit for purpose
Journey Planning
- Allow realistic travel times
- Avoid excessive working hours
- Consider weather and route conditions
Training & Awareness
- Drivers should understand:
- Risks of fatigue and distraction
- Safe driving expectations
- When to stop if conditions are unsafe
Quick Check for Your Business
- Do you have a driving for work policy in place?
- When were licences last checked?
- Are staff ever under pressure to rush?